Required fields are marked with asterisks (*)

Boardroom and Council Chamber Rental Application

Please complete the form to request a boardroom or the Council Chamber.

There are three meeting spaces at the City Centre that are available for public use:

The Council Chamber, located on the main floor, can accommodate up to 135 people.

The Tudhope-McIntyre meeting room, located on the main floor, can accommodate up to 50 people.

The Everitt meeting room, located on the second floor, can accommodate up to 25 people.

The three meeting rooms are available at no charge (one day per week) for non-profit organizations using the facility during the day (8:30 a.m. to 4:30 p.m.) There is a fee for other users and for all who use the facility after hours and on weekends. CAO approval is required for evening and weekend use.

Booking requests are considered on a first-come, first-served basis.

Non-profit organizations must provide their “non-profit registration number” at the time of booking in order to receive the ‘non-profit’ rate.

Applicant Information

Applicant first name

Applicant last name

Street address

City

Postal code

Email address

Phone number (Primary)

Phone number (Alternate)

Type of Booking

One Time

Recurring

Do you want to rent a boardroom or the Council Chamber?

Boardroom

Council Chamber

Is this booking on behalf of an non-profit organization?

Yes

Booking Details

Name of event

Date requested

Start time (including setup)

End time (including takedown)

Expected attendance (Maximum: 135)

Description of event including number of attendees

Do you require use of Audio/Video Equipment? (microphones, projector, tv screen, etc)

Yes